Templates

Steering Committee Reporting Pack

A complete reporting framework so your steering committee receives accurate, decision-ready information.

$147 AUD

Launch price: $97 AUD - join the newsletter for details.

Who this is for

Program managers establishing a reporting framework for a new steering committee
Technology leaders who need to improve the quality of reporting their committee receives
PMOs establishing an organisational program governance reporting standard
Project managers rebuilding committee confidence after a difficult delivery period

The problem it solves

Most steering committee reports are written for the person preparing them, not for the committee reading them. They are too long, bury the important information, use RAG ratings with no consistent definition, and do not clearly identify what the committee is being asked to decide.

Committees that cannot read their own reporting accurately cannot govern the program. They approve escalations without understanding the full picture. They are surprised by issues that were in the risk register for three months. They ask the program manager to re-present the same information at the next meeting.

This pack provides a reporting structure that puts decisions first, keeps reports to one or two pages, and gives the committee a consistent basis for understanding program health across every meeting.

What is included

Status Report Template

A one-to-two page status report template structured to lead with overall health, then surface decisions required, then progress, then financial position and risks.

Executive Dashboard

A visual one-page dashboard showing delivery progress, budget performance, key risks and upcoming milestones.

RAID Register

A combined Risks, Assumptions, Issues and Dependencies register with escalation thresholds and owner fields.

Decision Register

A log of decisions made by the committee, including the decision, the rationale, the date and the owner of any resulting actions.

Escalation Paper

A structured template for escalations that require committee decision or awareness, covering the issue, impact, options and recommendation.

RAG Rating Guide

Defined criteria for Red, Amber and Green ratings across delivery, budget, risk and benefits, with calibration guidance.

Steering Committee Agenda

A structured agenda template that prioritises decisions, then escalations, then status updates.

Action Register

A register of actions arising from committee meetings, with owners, due dates and status tracking.

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What you can produce with it

A reporting framework the committee can actually use to govern the program
A status report the sponsor can read in five minutes
A risk register that distinguishes committee-level risks from operational risks
A clear escalation process with defined triggers and structured decision packs

How to use it

Start with the RAG rating guide to agree definitions with the committee before publishing the first status report. Set up the RAID register with defined escalation thresholds before the first reporting cycle. Use the agenda template to structure each meeting so decisions are addressed first. The executive dashboard works best once the committee is familiar with the status report structure.

What this is not

Not a project management methodology
Not a substitute for a properly chartered and sponsored steering committee
Not designed for operational team meetings or working groups
Not an IT governance framework

Format and delivery

Microsoft Word templates (.docx) and Excel dashboard (.xlsx). All documents are fully editable. Delivered via Lemon Squeezy after purchase.

Frequently asked questions

How long should a steering committee report be?

The templates are designed for one to two pages. Longer reports tend to obscure the information that matters. If the committee is asking for more detail, the answer is usually a supplementary escalation paper, not a longer status report.

What is the right RAG rating frequency?

The pack includes guidance on calibration and cadence. Over-reporting Amber creates noise and causes the committee to stop taking Amber seriously. Under-reporting Red creates surprises. The guidance covers how to set thresholds that make the ratings meaningful.

Can I use this for a board-level program?

Yes. The executive dashboard format is suitable for board-level oversight. The status report template can be condensed further for board audiences who need a shorter read.

What if the committee is not engaged with the reporting?

Disengagement is usually a signal that the reporting is not useful, not that the committee does not care. The pack includes guidance on common reasons for disengagement and how the reporting structure can address them.